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In the digital age, team collaboration and project management have become increasingly important. Kanban apps help teams manage tasks effectively, track progress, and boost efficiency through a visual approach. Below are the top 10 Kanban apps for 2025, each offering different features and functionalities suited to various user needs.
1. Buildin.AI
Buildin.AI is an all-in-one workspace application that integrates notes, task management, knowledge bases, and databases. It’s similar to Notion and can be considered a great alternative to Notion.
Known for its flexibility and user-friendly interface, Buildin.AI is ideal for individuals, teams, and enterprises. It allows users to create, organize, and collaborate on various types of content, offering powerful note-taking and task management capabilities.
Buildin.AI’s database supports multiple views, including table, list, calendar, gallery, and, most importantly, Kanban view.
Pros and Cons
- Pros: AI integration, feature-rich, all-in-one solution, user-friendly interface, excellent for team collaboration.
- Cons: Some advanced features require an additional fee.
Subscription Pricing
- Free version: Basic features.
- Professional version: 20% off until November 16. Professional users pay $8 per month, while team versions cost $15 per user annually.
Ideal Users
Suitable for individuals and teams, especially project managers looking to boost efficiency with AI.
2. Jira
Jira, developed by Atlassian, is a powerful project management tool particularly suited for software development teams. It supports agile development methods like Scrum and Kanban, allowing teams to efficiently track tasks and project progress.
The strength of Jira lies in its high customizability, enabling users to create custom workflows and reports based on project needs. Additionally, Jira offers extensive integration options with other development and collaboration tools.
Pros and Cons
- Pros: Powerful customization features, strong agile support, extensive plugin ecosystem.
- Cons: Steep learning curve, may take time for beginners to adapt; complex interface.
Subscription Pricing
- Free version: Up to 10 users.
- Standard version: $7 per user per month.
- Premium version: $14 per user per month.
Ideal Users
Mainly suitable for software development teams and organizations that need complex project management.
3. Trello
Trello is a simple yet powerful Kanban app known for its intuitive card-based design. Users can manage tasks by creating boards, lists, and cards, easily dragging and dropping them to update statuses.
Trello supports various integrations, making it easy to connect with other tools like Slack and Google Drive. Its flexibility allows users to customize it based on specific needs, suitable for both individuals and teams.
Pros and Cons
- Pros: User-friendly, easy to get started, flexible task management, rich plugins and integrations.
- Cons: Basic features, might be limited for complex project management; advanced features require payment; traditional interface.
Subscription Pricing
- Free version: Basic features.
- Business version: $10 per user per month.
- Enterprise version: $17.50 per user per month.
Ideal Users
Great for individual users and small teams, especially those who need simple management tools.
4. monday.com
monday.com is a flexible work operating system that provides highly customizable project management solutions. Users can manage tasks using various views like Kanban, timeline, and calendar, adapting to different workflows.
The platform offers rich templates for various industry needs and supports powerful automation to help teams reduce repetitive tasks and boost efficiency.
Additionally, monday.com's collaboration features allow team members to update and communicate in real time.
Pros and Cons
- Pros: Highly customizable, suitable for various use cases, powerful automation and collaboration features, intuitive interface.
- Cons: Relatively high price, beginners may need time to familiarize themselves with all features.
Subscription Pricing
- Purchased based on team seatings.
Ideal Users
Best for teams that need multi-functional support and highly customizable workflows.
5. ClickUp
ClickUp is an all-in-one project management tool that integrates task management, documents, goal-setting, and time tracking. Its flexible task management system allows users to customize workflows to meet the needs of teams of all sizes.
ClickUp offers various view options, including list, Kanban, and calendar views, catering to different work styles. Its powerful integration features enhance collaboration with other tools, improving team efficiency.
Pros and Cons
- Pros: Feature-rich, adaptable to various project management needs, highly customizable, great collaboration tools.
- Cons: Complex interface, beginners may find it hard to navigate; some advanced features require extra payment.
Subscription Pricing
- Free version: Basic features.
- Unlimited version: $5 per user per month.
- Enterprise version: $12 per user per month.
Ideal Users
Suitable for large teams needing comprehensive project management and multi-functional support.
6. Asana
Asana is a popular project management tool focused on enhancing team collaboration and task management. Users can create projects, set tasks, assign responsibilities, and track progress through a clean interface.
Asana offers various views like lists, Kanban, and calendars to accommodate different work requirements. Its strong communication tools help team members interact quickly, ensuring smooth information flow.
Pros and Cons
- Pros: Intuitive interface, strong task management and collaboration features, good mobile experience.
- Cons: Some features are limited in the free version, advanced features can be expensive.
Subscription Pricing
- Free version: Basic features.
- Premium version: $10.99 per user per month.
- Business version: $24.99 per user per month.
Ideal Users
Ideal for all kinds of teams, especially those needing efficient communication and collaboration.
7. Airtable
Airtable combines the functionality of spreadsheets and databases for project management, offering flexible task management methods. Users can create custom tables, suitable for various data management needs.
Airtable's intuitive interface makes data entry and management easy, supporting multiple views like grid, calendar, and Kanban. Its collaboration features allow team members to share information in real time, boosting teamwork.
Pros and Cons
- Pros: Highly customizable, suitable for various projects, user-friendly interface, rich template support.
- Cons: Complex project management may require learning; some advanced features require payment.
Subscription Pricing
- Free version: Basic features.
- Plus version: $10 per user per month.
- Pro version: $20 per user per month.
Ideal Users
Best for small teams and individuals needing flexible data management.
8. Miro
Miro is an online collaborative whiteboard platform focused on team brainstorming and creative work. Users can freely draw, connect, and present ideas on an infinite canvas, making it ideal for team meetings and workshops.
Miro offers a variety of templates and tools, supporting real-time collaboration where team members can work together on the same canvas, fostering idea generation and exchange.
Pros and Cons
- Pros: Infinite canvas, great for creative work, rich templates and tools, supports real-time collaboration.
- Cons: Free version has limited features; there may be a learning curve for new users.
Subscription Pricing
- Free version: Limited to 3 boards.
- Team version: $8 per user per month.
- Business version: $16 per user per month.
Ideal Users
Ideal for creative teams and projects requiring high collaboration.
9. Affine
Affine is a tool focused on documents, multidimensional tables, and boards. Users can create data charts and Kanban boards through its intuitive interface, making it easier for teams to understand project status.
Affine also offers task tracking and collaboration features, supporting effective communication and information sharing among team members. Its design makes data management and visualization simple and efficient.
Pros and Cons
- Pros: Powerful visualization features, easy-to-use interface, great for data-driven project management.
- Cons: Relatively specialized functionality, may not suit large team collaboration; limited integrations with other tools.
Subscription Pricing
- Free version: Basic features.
- Professional version: $6.75 per user per month; AI features require an additional $8.90 per month.
Ideal Users
Best for individuals and small teams needing data-focused project management.
10. Weeek
Weeek is a multifunctional project management tool that emphasizes simplicity and ease of use. Users can quickly create and manage tasks, tracking project progress through an intuitive Kanban view.
Weeek aims to provide users with an efficient management experience by reducing unnecessary complexity. Its simple interface and functionality make it easy for teams to get started, ideal for daily work management.
Pros and Cons
- Pros: Simple interface, easy to use, great for small teams, quick onboarding.
- Cons: Basic features, may not meet the needs of complex projects; lacks advanced functionalities.
Subscription Pricing
- Purchased based on seatings.
Ideal Users
Great for small teams and individual users, especially those looking for simple project management solutions.
These
are the top 10 Kanban apps for 2025. Each tool has its unique strengths and use cases. Teams can choose the most suitable solution based on their needs to enhance efficiency and collaboration. We hope this guide helps you select the right Kanban app!
Conclusion
All of these Kanban tools are related to databases, as Kanban is one type of database view. If you only need to use databases and Kanban views without additional document or knowledge base features, consider Jira, Trello, Monday, Airtable, or Asana.
If you want both Kanban and canvas features, consider Affine or Miro. However, Miro lacks a database feature.
If you’re looking for an all-in-one solution that offers both Kanban database views and tools to create personal/team knowledge bases, even mind maps, then Buildin.AI, Weeek, and ClickUp are the best choices. Due to payment issues in Russia, Buildin.AI and Weeek are recommended, with Buildin.AI being more comprehensive, like Notion.
